Here are some simple steps to help you use the Boardroom with technology.

Book the Room

• Check Availability: Use your organization’s room booking system to find an available slot.
• Reserve the Room: Book the room for the required time, including setup and cleanup.
• Boardroom reservations need to be approved. Please check with reception for approval.

Setup the Room

• Arrive Early: Get to the room a few minutes early to setup.
• Turn On Equipment: Power on the projector on the wall console (or iPad console) by selecting Video Source.

1. 1. INPUT 1 is HDMI cable input at the front. Please sign-out HDMI cable and/or USB-C dongle to connect your laptop or device to the projector.
   2. INPUT 2 is Apple TV input.
   3. FIXED CAMERA is Microsoft Teams Room.
   4. AIR MEDIA is another option to connect to the display wirelessly.

Ceiling Speakers: To use the ceiling speakers, on the wall console (or iPad console):

At the bottom right of the console, tap the Microphone icon.

On the Microphones window, Video column, Mute/Unmute and adjust the sound volume with the + or – icon.

Powering Off the technology after the meeting is part of the tasks after each meeting. To power off all the technology in the Boardroom, please tap POWER OFF box on the console and please confirm and tap BOTH PROJECTORS box.

Start the Meeting on INPUT 1

Recommended for Windows laptop, with HDMI cable, connect laptop or device and INPUT 1.

Check Audio and Video: Ensure the microphone, camera, and speakers are working. Adjust settings if necessary.

Share Screen: If presenting, share your screen from your laptop or device.

Start the Meeting on INPUT 2

Recommended for Apple laptop. Screen sharing your MacBook to an Apple TV is straightforward using AirPlay. Here are the steps:

1. Ensure you device is on SD35 Wi-Fi network.
2. Select INPUT 2 and turn on Apple TV. Please ask reception for Apple TV remote.
3. On your MacBook, click the Control Center icon in the menu bar (two sliders).
4. Select Screen Mirroring (two overlapping squares).
5. Choose Boardroom Apple TV from the list of available devices.
6. If prompted, enter the 4-digit code displayed on the display.

Your MacBook screen should now be mirrored on Boardroom Apple TV.

If you encounter any issues, make sure both devices are updated to the latest software versions. Enjoy your screen sharing!

Start the Meeting on FIXED CAMERA

Recommended for Microsoft Teams Meeting, Zoom Meeting, etc. After selecting the FIXED CAMERA, please start your meeting on the Microsoft Teams Room MTouch Plus touch panel.

Starting a Teams meeting is straightforward. Here are the steps:

1. Schedule or Join a Meeting:
   • To Schedule: Use the Teams app on your computer or mobile device to schedule a meeting. It will appear on the MTouch Plus calendar.
   • To Join: Tap the scheduled meeting on the MTouch Plus calendar to join
2. Start an Instant Meeting:
   On the MTouch Plus, tap the “Meet Now” button.
   Enter the meeting details and invite participants as needed.
3. Control the Meeting:
   Use the MTouch Plus to control the meeting. You can mute/unmute participants, share content, and adjust camera settings.
4. End the Meeting:
   Tap the “End Call” button on the MTouch Plus when the meeting is over.
5. Powering Off – To power off all the technology in the Boardroom, please tap POWER OFF box on the console and please confirm and tap BOTH PROJECTORS box. 
   

   Start the Meeting on AIR MEDIA

For Windows, please follow instructions below:

Step One:

Step Two:

Step Three:

Step Four:

Step Five: